Cash Receipt Payment Types and the Company Information A/R Payment Tab
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Prior to recording any Cash Receipts in Design Manager, it is important to properly define Cash Receipt Payment Types. Payment Types consist of a Type or name and a General Ledger Cash/Checking Account. Primarily, Payment Types are designed to distinguish different methods of payment from your Clients by automating the separation of the payment methods in your Cash Account.
Design Manager attempts to conveniently group all receipts of the same Payment Type together so you can easily reconcile your credit card receipts, bank deposits, etc. with the entries recorded in Design Manager. Payment Types also allow you to distinguish between different Cash Accounts to easily record deposits into the proper Account.
To define and review the Cash Receipt Payment Types, select File - Company Settings to display the Company Information Window. Click the A/R Payment Tab, shown below.
If the company has signed up with Design Manager and Merchant Warehouse to automatically process credit card transactions over the Internet through MerchantWARE use the Enter MerchantWARE Credentials (Enter MW Cred...) button to input the necessary MerchantWARE identification including the company's Site ID, Key, Name, etc.
For a full explanation of using MerchantWARE to process credit card transactions, see Using Design Manager and Merchant Warehouse to Post Credit Card Transactions.
Cash Receipt Payment Type Window
Add a new Payment Type to the software by clicking on the Add button to the right of the Cash Receipt Payment Types Grid which will open the Cash Receipt Payment Type Window where Payment Type information can be entered. An existing Payment Type can be revised by selecting the entry on the Cash Receipt Payment Types Grid and clicking the Edit button. To remove a Payment Type, select the Payment Type you wish to remove and click the Delete button.
Type: This is the code or name used to identify the Payment Type on the New Cash Receipt Window. The Type is often a descriptive term such as "CHECK" for a company checking account or "MONEY" for an additional money market account. However, some users will find using the Account Number of the General Ledger Checking Account, such as "10010", as the Type Name more useful.
Checking Account: Select the General Ledger Checking Account associated with the Payment Type.
Requires a deposit to be made (goes into un-deposited funds): Select this option to direct the receipts associated with this Payment Type into the Un-deposited Funds Account on the Company Information - Other Accounts Tab rather than directly into the associated Checking Account. Such receipts will be transferred from the Un-deposited Funds Account into the Cash/Checking Account through the Checking Window - Make Bank Deposit Tab as described in Using the Un-Deposited Funds Account and the Checking Window - Make Bank Deposit Tab.
Run Credit Card using MerchantWARE: When entering a new Cash Receipt on the New Cash Receipt Window, the Credit Card Transaction Window will be displayed to process a Credit Card transaction over the Internet through Merchant Warehouse's MerchantWARE interface. The MerchantWARE selection also displays the Always ask for CV Code option which, when selected, will always prompt the user to enter the credit card CV Code when processing the credit card transaction. If the Run Credit Card using MerchantWARE option is selected, the "Requires a deposit to be made" option is automatically unselected and disabled as the two options are mutual exclusive.
***ClientConnect users: The Always ask for CV Code option MUST NOT be selected for the Cash Receipt Type you wish to use for your website.