Cash Receipts Window - Existing Tab
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The Cash Receipts Window - Existing Tab is the used to review, revise, and void Cash Receipts that have previously been posted. The tab contains two interrelated grids, the Existing Cash Receipts Grid and Payment Distribution Grid, to achieve these goals.
The Existing Cash Receipts Grid lists every Cash Receipt recorded in Design Manager. Cash Receipts are listed in descending Reference Number order so that the most recently posted entries are at the top of the grid. However, the Existing Cash Receipts Grid can be sorted by the majority of the columns simply by clicking the column heading. Cash Receipts are displayed on this grid exactly as they originally appeared on the New Tab of the window prior to posting in that the total amount of the Cash Receipt is displayed even though the monies may be allocated to several areas. For example, the Client may have given the company a Check for 10,000.00 but that amount consists of Payments on two Client Invoices for a total of 5,000.00 and the other 5,000.00 is allocated for a Retainer. The Cash Receipt in this case will still appear as a single entry on the grid for a 10,000.00 Amount. Such a case is also referred to as a Cash Receipt Grouping. The grid has the following columns:
The Payment Distribution Grid shows the distribution of the current Cash Receipt selected on the Existing Cash Receipts Grid and allows the constituent pieces of the Cash Receipt to be reviewed, edited, and voided. Cash Receipts Distributions are listed in ascending Transaction Number order. The Payment Distribution Grid does not allow users to sort the Cash Receipt Distributions in any other order. The grid has the following columns:
Edit: Clicking the Edit button will display the Cash Receipt Window where the current information for the Cash Receipt Distribution selected on the Payment Distribution Grid may be revised. More information on is available under Editing a Cash Receipt below.
Void: Click the Void button to permanently delete the selected Cash Receipt Distribution. Deleting existing Cash Receipts is discussed in more detail under Voiding a Cash Receipt below.
Void All: Click the Void All button to permanently delete the entire cash receipt or all parts of the Cash Receipt Distribution. Deleting existing Cash Receipts is discussed in more detail under Voiding a Cash Receipt.
Deposit Slip (Dep. Slip): The Deposit Slip button displays the Deposit Slips Report Window with the Cash Account, Receipt Dates, and Deposit Slip Number (No.) set the values of the Cash Receipt selected on the Existing Cash Receipts Grid in order to print a bank deposit slip.
CC Receipt (Credit Card receipt): For Merchant Warehouse Credit Card processing ONLY. To print a Credit Card receipt for the client to sign, choose the CC Receipt button. This will only be available if the Cash Receipt is a Credit Card processed through the Design Manager system using the Merchant Warehouse CC processing. For more information on Merchant Warehouse call our Sales Department at (800) 836-2999 or E-mail: firstname.lastname@example.org