Editing an Inventory Purchase Order
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Circumstances may arise where you will need to modify an existing Inventory Purchase Order due to cost changes, unavailable merchandise, etc. You can revise an Inventory Purchase Order by selecting the Purchase Order on the Inventory Purchase Orders / Receiving Window and clicking the Edit button. This will display the Edit Inventory PO / Change Order Window which is very similar to the New Inventory Purchase Order Items Window except that it displays the Stock Items already included on the Purchase Order in the Inventory Purchase Order Items Grid.
Stock Items can be added to the Purchase Order by clicking the Add button which will display the Inventory Purchase Order Items Window to include the desired Stock Item. Information, such as the Description or Quantity, can be revised for Stock Items already included on the Purchase Order by clicking the Edit button. Also, Stock Items can be removed from the Purchase Order by using the Delete button. Any of such changes to Inventory Purchase Order will maintain the original Purchase Order Number. To save the changes to the Purchase Order, simply click the OK button to print and accept the revised Inventory Purchase Order.
There are a few differences between the Edit Inventory PO / Change Order and New Inventory Purchase Order Items Window and they are listed below:
Change Order: Upon editing an Inventory Purchase Order, Design Manager can selectively display the title "Change Order" in place of "Purchase Order" on the document to relate to the Vendor that revisions have been made. Whether or not this option is selected is determined by the Default to Change Order When Editing option on the Company Advanced Options Window - PO Tab. See Company Advanced Options Window - PO Tab for a more detailed description of Change Order processing.
Revision Date: When selecting the Change Order option, the Revision Date field will be available and will be the date displayed on the Change Order (revised Purchase Order). The Purchase Order will maintain the original Order Date, however, for reference. The Revision Date defaults to the current system date of the computer.