Inventory Purchase Order Status Window

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The Inventory Purchase Order Status Window is accessed from the Inventory Purchase Orders / Receiving Window by selecting an Inventory Purchase Order and clicking on the Receiving/Status (Rec/Status) button.  This window provides a method to enter and edit Purchase Order status information as well as manually close an Inventory Purchase Order.  Use this window to enter Acknowledgements, receiving and back-ordered information, etc.

invent po rec window - example

Notice that many fields on this window are disabled as the information is recorded at the time the Purchase Order is created.  The fields are described below:


Purchase Order Number (PO#): The unique reference of the Inventory Purchase Order.


Ordered: The date of the Purchase Order.


Ship By: The Vendor should be ship the merchandise no later than this date.


Vendor: The Code and Name of the Vendor from which the merchandise was ordered.


Order tracking information fields:


Acknowledgement Date (Ack. Date): The Acknowledgement Date is when the Vendor receives and confirms the order.  The confirmation may be given verbally or the Vendor may send you a printed Acknowledgement.


Acknowledgement Number (Ack. #): If the Vendor gives you an Acknowledgement or confirmation Number for the order, enter the information here.


Purchase Order (PO) Closed Date: The date upon which the Inventory Purchase Order was considered closed by  Design Manager.  Design Manager will automatically close an Inventory Purchase Order if the Received Quantity matches the Ordered Quantity and a Received Date has been recorded for each Stock Item on the Inventory Purchase Order and Vendor Invoices have recorded for each Stock Item.  In such cases, the Purchase Order Closed Date is recorded automatically by Design Manager.


Close Purchase Order (PO) Manually:  Select this option to indicate the Inventory Purchase Order as closed without waiting for Design Manager to automatically do so.  Design Manager will set the Purchase Order Closed Date to the current system date upon selecting this option.


Notes:  You can click the Notes Tab to input any information desired regarding the status of the Purchase Order.  The Notes can be printed and can optionally be displayed on a variety of Order Tracking reports.  When Notes are present, an asterisk will be displayed next to the tab caption as in "Notes*".


Purchase Order Stock Item Status Grid:  This grid displays all of the order information for each Stock  Item on the Purchase Order.  This information may be edited on the Change Inventory Item Order Status Window by clicking on the Edit button to the right of this grid.  Clicking on the All button opens the Change All Window which is identical to the Change Inventory Item Order Status Window, except that all of the fields are blank allowing you to enter new information and update all of the Stock Items simultaneously.  The Purchase Order Stock Item Status Grid contains the following columns:


Stock Number (Stock No.):  The unique Stock Number to identify the Stock Item within the Design Manager.


Description:  The Description of the Stock Item on the Inventory Purchase Order.  You can briefly view the entire Description by hovering your cursor over this column.


Quantity (Qty.):  The Quantity of the Stock Item on the Purchase Order.


See the Change Inventory Item Order Status Window for a description of the remaining columns as much of the information will be recorded on that window.