Item Window - Status Tab
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The fourth tab on the Item Window is the Status Tab and displays the client accounting activity for a particular Item.
Status: The current Item Status that has been assigned to the Item either manually be the user or automatically by Design Manager. The Status for the Item can be changed by choosing the desired Status from the Status selection. A full explanation of Item Status Types is described later in this chapter under Item Status Types and the Company Information Item Status Tab.
Inactive: Select this option if you want to make the Item Inactive. An Item can only be made Inactive if it has not been included on any Proposals, Purchase Orders, Client Invoices, or Delivery Tickets. Inactive Items do not appear on the New Proposal, Invoice, Purchase Order, or Delivery Ticket Windows. Nor are Inactive Items included on any reports in Design Manager. Once an Item has been set as Inactive it will only be displayed on the Specifications Window when the Show Selection is set to Inactive or All.
Complete: By marking an Item Complete, it will not appear on the New Proposal, Invoice, Purchase Order, and Delivery Tickets Windows, nor the Pre-Billing and Client Status Reports. Completed Items will, however, continue to print on other reports. The Complete is similar to the Inactive option. However, ANY Item can be designated as Complete. The option is often used to assist you in keeping the specification lists on the aforementioned windows more organized and easier to manage. Once an Item has been set as Complete it will only be displayed on the Specifications Window when the Show Selection is set to Complete or All.
Bypass WIP (optional): Selecting Bypass WIP will cause the cost of purchases posted from Vendor Invoices to NOT be recorded in the Work in Process Account, but, rather, to be recorded directly in the appropriate Cost of Goods Sold Account.
Proposal Grid: The Proposal Grid is the first grid on the Status Tab. This grid shows information for the Proposal(s) upon which the Item has been included.
Proposal/Document Number (Prop/Doc#): This is the reference number of the Proposal which includes the Item. The Proposal Number is generated automatically by Design Manager and is unique to each Proposal for the Project.
Name: The Name column displays the descriptive Name of the Proposal.
Date: The Date of the Proposal.
Received Deposit (Rec. Deposit): This column shows the amount of Deposit that you have received from the Client for this Item on this Proposal. The Received Deposit is recorded upon entering a Client Deposit Cash Receipt against the Proposal.
Client Check Number (Client Ck#): The Check Number of the most recent Deposit received from the Client for this Item.
Check Date (Ck. Date): The date of the Check of the most recent Deposit received from the Client for this Item.
Client Invoice Grid: The Client Invoice Grid is the second grid on this tab. This grid shows information for the Invoice(s) upon which an Item has appeared. Use the scroll bar at the bottom of the grid to view the entire grid.
Invoice Number (Inv#): This column shows the reference number of the Client Invoice on which the Item appeared.
Date: The date of the Invoice is contained in this column.
Quantity (Qty.): The Quantity of the Item on the Invoice.
Amount: The Amount is the price for the Item on the Invoice.
Deposit Applied (Deposit App.): This column shows the amount of the Client Deposit that is applied to the Invoice for this Item.
Sales Tax: The amount of Sales Tax charged for the Item.
Total: The total amount due for the Item before any payments are applied. The Total column is the sum of the Amount and Sales Tax less Deposit Applied.
Payment: Any Payments received from the Client will be displayed in this column.
Client Check Number (Client Ck#): This column contains the Client’s most recent Payment Check Number.
Balance Due: The Balance Due is the current unpaid portion of the Item and is the Total less the Payment.
Merchandise: This is the price billed for Merchandise.
Freight: This is the price billed for Freight.
Design Fee: This is the price billed for Design Fee.
Installation: This is the price billed for Installation.
Labor: This is the price billed for Labor.
Time: This is the price billed for Time.
The following three fields appear below the Invoices grid and show composite amounts for the Item.
Invoice-To-Date: This field shows the total amount that has been invoiced to the Client for the Item.
Payments-To-Date: This field shows the total amount of all Payments made by the Client for the Item.
Balance Due: This field shows the total amount that the Client still owes for the Item.
Finally, delivery information for the Item is displayed.
Delivery Ticket Number (Del. Ticket No.): The number of the most recent Delivery Ticket which included the Item.
Delivery Ticket Date (Del. Ticket Date): The date of the most recent Delivery Ticket which included the Item.
Delivered Quantity (Delivered Qty.): The total quantity of the Item that has been scheduled to be delivered to the Client.
Shipped Quantity (Shipped Qty.): The Shipped Quantity is the total quantity that has currently be delivered to the Client.
For more information on Delivery Tickets, see Delivery Tickets.