Item Window - Status Tab
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The third tab on the Item Window is the Status Tab and displays the client accounting activity for a particular Item.
Inactive: Select this option if you want to make the Item Inactive. An Item can only be made Inactive if it has not been included on any Proposals, Purchase Orders, or Client Invoices. Inactive Items do not appear on the New Proposal, Invoice, or Purchase Order Windows. Nor are Inactive Items included on any reports in Design Manager. Once an Item has been set as Inactive, it will be moved into the Inactive folder beneath its Project on the Projects and Specifications Window.
Complete: By marking an Item Complete, it will not appear on the New Proposal, Invoice, Purchase Order Windows, nor the Pre-Billing and Client Status Reports. Completed Items will, however, continue to print on other reports. The Complete is similar to the Inactive option. However, any Item can be designated as Complete. The option is often used to assist you in keeping the specification lists on the aforementioned windows more organized and easier to manage. Once an Item has been set as Complete, it will be moved into the Completed folder beneath its Project on the Projects and Specifications Window.
Bypass WIP (optional): When the Auto WIP Accounting option is selected on the Company Advanced Options Window - General Tab, this option will be available. Selecting Bypass WIP will cause the cost of purchases posted from Vendor Invoices to not be recorded in the Work in Process Account, but, rather, to be recorded directly in the appropriate Cost of Goods Sold Account.
Proposal Grid: The Proposal Grid is the first grid on the Status Tab. This grid shows information for the Proposal(s) upon which the Item has been included.
Proposal Number: This is the reference number of the Proposal which includes the Item. The Proposal number is generated automatically by Design Manager and is unique to each Proposal for the Project.
Name: The Name column displays the descriptive name of the Proposal.
Date: The date of the Proposal is contained in this cell.
Received Deposit: This cell shows the amount of deposit that you have received from the client for this Item on this Proposal. The received deposit is recorded upon entering a Client Deposit cash receipt against the Proposal.
Client Check Number: This cell contains the client’s deposit check number.
Check Date: The date of the deposit check is contained in this cell.
Client Invoice Grid: The Client Invoice Grid is the second grid on this tab. This grid shows information for the Invoice(s) upon which an Item has appeared. Use the scroll bar at the bottom of the grid to view the entire grid.
Invoice Number: This cell shows the reference number of the Client Invoice on which the Item appeared.
Date: The date of the Invoice is contained in this cell.
Quantity: The quantity of the Item on the Invoice.
Amount: The amount is the price for the Item on the Invoice.
Deposit Applied: This cell shows the amount of the Client Deposit that is applied to the Invoice for this Item.
Sales Tax: The amount of sales tax charged for the Item.
Total: The total amount due for the Item before any payments are applied. The total column is the sum of the amount and sales tax, less deposit applied.
Payment: Any payments received from the client will be displayed in this cell.
Client Check Number: This cell contains the client’s payment check number.
Balance Due: The balance due is the current unpaid portion of the Item and is the total less the payment.
Merchandise: This is the price billed for Merchandise.
Freight: This is the price billed for Freight.
Crating: This is the price billed for Crating.
Installation & Labor: This is the price billed for Installation & Labor.
Design Fee: This is the price billed for Design Fee.
Billable Time: This is the price billed for Time.
The following three fields appear below the Invoices grid and show composite amounts for the Item.
Invoice-To-Date: This field shows the total amount that has been invoiced to the client for the Item.
Payments-To-Date: This field shows the total amount of all payments made by the client for the Item.
Balance Due: This field shows the total amount that the client still owes for the Item.