Checks that have been written by hand or paid via a Wire Transfer or Debit Card can be recorded in Design Manager using the Hand Check / Wire Transfer Window. This window can be accessed in two ways. First, when recording a Vendor Payable on the Vendor Deposit, Invoice, or Operating Expenses Window or on the Checking Window - Pay / Print Tab.
First, select whether a Hand Check or Wire Transfer/Debit Card payment is being recorded. Upon selecting the Hand Check option, the following fields will be displayed:
Check Number: Record the number of the Hand Check used to pay the Vendor.
Check Date: Input the date the Hand Check was written. The Check Date is the date upon which the Check will appear in the Checkbook.
When using the Hand Check option, both a Check Number and Check Date must be entered.
Upon selecting the Wire Transfer option, only the Transfer Date field is displayed as Design Manager will automatically create a unique Wire Transfer Number.
Transfer Date: Input the date the Debit Card payment or Wire Transfer was recorded by the banking institution. This is the date upon which the payment will appear in the Checkbook. A Transfer Date must be entered.
Now matter which option is selected, a Checking Account menu and Transaction Description field will be available.
Checking Account: The appropriate Checking Account from which the Hand Check or Transfer was paid must be selected.
Transaction Description (Trans. Desc.): A description of the Hand Check/Wire Transfer payment may optionally be entered for future reference.
Once all the information has been entered properly, click the OK button to record the payment into the Checkbook.