Component Window - Component Tab
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The first tab on the Component Window is the Component Tab. Here Components for an Item can be entered or changed. This window records Vendor and shipping information as well as the options for calculating the Client’s price for a Component either by marking up the cost, discounting the list price, or charging a purchasing fee.
The Component Reference Number is always displayed in the tab caption of the Component Tab. This number is generated automatically by Design Manager, starting with the "001", and provides a way of keeping track of Components within an Item. This number is not necessarily sequential and will appear as the Reference Number on the Purchase Order.
PO Name & Description: The first field is an area to enter a Name (or Title) of your Item. This field can consist of up to 45 characters. What you enter here will show as the first line of the Component Description on vendor documents. You can select to print this information in a Bold font. See the Company Advanced Options Window - Print Tab for where to change this setting.
In the second field, enter the description of the Component that the Vendor will see on the Purchase Order into this field. This description can include any special catalog numbers, instructions, cost references, or any other sensitive information as only you and the Vendor will see it. The Description can be of nearly unlimited length. As you type into this field, the text will automatically wrap at the end of each line. To skip to a new line, press the Enter key on your keyboard. For information on formatting the PO Description, see Description/Note Formatting.
Get from Inventory\Uncommit Inventory:
The Get from Inventory button will only be displayed when adding a new Component. Clicking this button will display the Inventory Item Search Window. Select the desired Inventory Item and click the Choose button. Doing so will import the Inventory Item as the Component and default the PO Description, Vendor, cost and pricing information, etc. Upon saving the Component, the Quantity of the Component will be designated as committed for the Inventory Item.
The Uncommit Inventory button will only be visible when editing a Component that has previously been retrieved from the Inventory. Clicking this button will un-commit the Quantity of the Component for the Inventory Item. All of the component information, however, will remain unaffected.
For more information on retrieving Items from Inventory for a Project, see Adding Items from Inventory later in this chapter.
Type: This menu will display the classification of Component that you are entering. The six types provided by Design Manager include Merchandise, Freight, Design Fee, Installation, Labor and Time. Merchandise is the default Component Type selection. To choose another type, click on the down arrow and select from the menu. These types can be defined by the user on the Company Advanced Options Window – General Tab. After selecting the Type, the appropriate % Type, Percentage, and Taxable status will be defaulted from the Project Advanced Options Window – General Tab. For more information, see the Company Advanced Options Window – General Tab and the Project Advanced Options Window – General Tab.
Vendor: Enter the Code of the Vendor from which you are ordering the Component in this field. To search for a Vendor Code, click on the Search button in the lower left corner of this window. A valid Vendor Code must be filled in before a Purchase Order is issued for the Component, but does not have to be filled in to create a Proposal or Client Invoice.
Ship To: Enter the Code for the Ship To address to where the merchandise will be delivered. To search for a Ship To Code, click on the Search button in the lower left corner of the window. When creating a new Component, this field defaults to the Ship To Code from the Project Window - Info tab - Site/Shipping Information.
Taxable: Select this option if sales tax should be charged to a client for a Component. The Taxable value will default to the settings entered on the Project Advanced Options Window – General Tab.
Manufacturer's Catalog Number (Mfg. Cat.): This optional field holds the manufacturer’s SKU/catalog number for the merchandise and will print on Purchase Orders for the Component.
% Type: The sell price to the client can be calculated by either adding markup to the cost of the Component, discounting the list price of the Component, or by charging a fee percentage based upon the cost of the Component. You can select the desired method by clicking on the % Type menu. The layout of the window will change according to your choice. The Markup, Discount, or Fee percentage will automatically be filled in to match the setting on the Project Advanced Options Window - General Tab. You may change the percentage, if you wish. The different % Types are described below:
Buying Terms: Selecting this option allows you to enter Buying Terms given to you by the Vendor. Buying Terms are used to derive your cost from the Vendor’s retail or list price. Upon selecting the Terms option, threeTerms fields will appear. Fill in the Terms from the Vendor and the Unit or Extended List Price of the Component and then Design Manager will calculate the cost. The calculation for Buying Terms is: Your Cost = List Price * (100% - BuyingTerm1%) * (100% - BuyingTerm2%) * (100% - BuyingTerm3%). You'll notice that the cost fields themselves are now disabled as Design Manager is calculating the cost for you. If you have input Buying Terms for a Vendor on the Vendor Window - Defaults Tab, upon inputting the Vendor and selecting the terms option, the Buying Terms will automatically be displayed.
Markup %: This field will only appear when the Markup Cost % Type option is selected. Type a percent into this field. The cost will be marked up by that percentage to calculate the sell price to your Client.
Discount %: This field will only appear when the Discount List % Type option is selected. The list price will be discounted by the percentage you enter here to calculate the sell price to your client.
Fee %: This field will only appear when the Fee % Type option is selected. The sell price to the client will be determined by multiplying the base cost by this percentage.
Vendor Deposit % (Vendor Dep. %): Enter the percentage of the cost that the Vendor requires for Deposit before proceeding with the order. For example, if you are buying a chair for $500.00, and the Vendor requires you to give a 50% Deposit or $250.00 ahead of time, you would type "50" into this field. The deposit amount will print in the footer of the Purchase Order.
Unit Cost: Enter the Unit Cost of the Component. In Design Manager, "cost" refers to the amount you will pay the Vendor for merchandise or services. This is also referred to as the estimated or Purchase Order cost. For example, if you are ordering 20 yards of carpet at $20.00 a yard, then the Unit Cost would be $20.00 and the Extended Cost would be $400.00. The Unit Cost field will only be displayed when using the Markup Cost or Discount List % types.
Quantity: Enter the Quantity of the Component. The Quantity will be multiplied by the Unit Cost to calculate the Extended Cost. If you leave this field zero or blank it will be treated as if a "1" is entered even though no Quantity will print on the Purchase Order.
Units: You can optionally enter a Unit of Measure for a Component. For example, if the Component is carpet, the Unit of Measure might be "sq yrds". Up to 6 characters can be typed into this field and it will appear next to the Quantity on the Purchase Order. You may type in your own Unit of Measure or choose from the menu.
Extended Cost: This field shows the total estimated or Purchase Order cost of a Component. If you enter the Unit Cost and Quantity, then Design Manager will calculate the Extended Cost. If you enter an amount into this field, Design Manager will calculate a new Unit Cost by dividing the Extended Cost by the Quantity and rounding to the nearest penny.
Lock Price: When in Markup or Fee % Type mode, the Lock Pricing button (with the icon of a lock) will be displayed immediately to the right of the Sell Price. Upon clicking the Lock Pricing button, Design Manager will set the Component into Discount List pricing, change the Discount % to 0, and default the current Sell Price into the Extended List Price of the Component. This procedure effectively "captures" the current Sell Price to the Client and prevents any changes to the cost of the Component from changing the Sell Price. Changes in the Component Quantity, however, will, of course, still change the Sell Price.
Freight / Design Fees / Additional Charges: This area is used to easily record supplemental costs associated with the current Component. For example, after inputting the Description, Unit Cost, etc. for the Component, you may need to record the estimated freight or shipping for the merchandise. To do so, simply drop down the Charges Type menu and select "Freight". Design Manager will default the % Type (Markup, Discount, or Fee), percentage, and Taxable status from the Project Advanced Options - General Tab for Freight. You simply need to input the appropriate cost for the Freight. If the particular Component Type is set to Auto on the Project Advanced Options - General Tab, Design Manager will automatically create the appropriate additional charge to further ease specification entry.