The Detail Tab of the Vendor Status Window displays detailed information regarding all fiscal transactions for the Vendor.
The Show Open/Available Only option determines whether or not the Vendor History Grid displays information regarding all transactions for the Vendor or only payable not yet paid in full (or otherwise closed) and available Vendor Deposits. The option is not selected by default. The Type menu can be used to narrow the scope of the information displayed on the Vendor History Grid to all Purchases, a particular genre of purchase, or Checks (Disbursements).
|•||Vendor History Grid: The Vendor History Grid has the following columns:|
|•||Date: The date of the Vendor Deposit, Vendor Invoice, Operating Expense, or Check.|
|•||Transaction Number (Trans. #): The unique identifier of the transaction within Design Manager.|
|•||Fiscal Month (Prop. #): The Fiscal Month into which the transaction was posted.|
|•||Type: The classification of the transaction with the following possibilities: |
|•||Deposit - Vendor Deposit on a Project or Inventory Purchase Order|
|•||Project PO - Vendor Invoice on a Project Purchase Order|
|•||Inventory PO - Vendor Invoice on an Inventory Purchase Order|
|•||Expense - Operating Expense|
|•||Hand Check/Wire Transfer (Hand Check/WT)|
|•||Project Purchase Order Number (PO #): If the transaction is a Deposit or Vendor Invoice on a Project Purchase Order or the Check for a Deposit or Invoice, the corresponding Purchase Order Number will be displayed in this column.|
|•||Inventory Purchase Order Number (Inv. PO #): If the transaction is a Deposit or Vendor Invoice on an Inventory Purchase Order or the Check for a Deposit or Invoice, the corresponding Purchase Order Number will be displayed in this column.|
|•||Vendor Invoice Number (Vendor Inv. #): The number or code to identify the Vendor's bill.|
|•||Check Number (Ck. #): The Check Number for Check and Wire Transfer transactions.|
|•||Amount: The net total of the transaction. For example, if the transaction is a Vendor Invoice on a Project Purchase Order and a Deposit was applied, the Amount will list the Vendor Invoice total less the Deposit amount.|
|•||Credit Card: If the Vendor Invoice, Deposit, or Operating Expense was paid via a Credit Card, the Credit Card Account Number and Account Name will be listed.|
|•||Description: The optional Transaction Description associated with the transaction.|
Selecting a transaction on the grid and clicking the Go To will display either the Vendor Deposits, Invoices, and Operating Expenses Window - Existing Tab for all payables or Checking Window - Checkbook Tab for Checks, positioned to the transaction in question.
The Detail button will display the Check Detail Window for a selected Check or the Check / Vendor Invoice Detail Window for any payable transactions.